MobiliaDesk EN — International Mobility Management Software

Standalone Windows or student mobility portal: choose your mode.

Local → Institutional migration reuses a compatible backup/restore process: records do not need to be rebuilt. It requires a prepared server, licensing for the target host and migration acceptance testing. It is not one-click cloud deployment.

Less re-entry for your International Office.

A document in an email, a date in a spreadsheet, a validation elsewhere: scattered records create repeated entry. MobiliaDesk connects records, documents and review stages so staff can identify what is missing and what can move forward.

Student mobility management, from application to return.

Document automation: hybrid transcripts and mobility certificates.

Record data feeds the available documents using your configured templates and signatories. Reduce repeated entry, keep a common structure and connect documents to their records.

Your institution reviews the content and signature before use. A certificate does not guarantee a visa or acceptance by a third party.

Mobility dashboard, KPIs and reporting.

At-risk departures, documents awaiting review and returns to validate: the overview helps staff prioritise. Filter by year, cohort, country or mobility type. Numerators and denominators distinguish reported completion, International Office validation and current records.

Windows installation and institution setup.

1. For Local, run the chosen Windows edition installer, then its Desktop shortcut. For Institutional/Premium, follow the server distribution guide. Local use requires no terminal or manually entered IP address.
2. Create the first administrator and enter the organisation details.
3. Configure the logo, academic year, cohorts and mobility rules in settings.
4. Define required documents before, during and after mobility; configure available signatories and templates.
5. Prepare CSV/XLSX imports using the supplied templates for supported categories: students, mobility, users and academic records. Check the preview before importing.
6. Map historical records to the supported categories. Partners or historical data without a dedicated template need manual entry or an adapted migration.
7. Remain local or have your IT team prepare the institutional server.
8. Check a record, an export and a generated document; create and restore a backup in a test environment.

Setup combines first launch and settings pages; it does not automate the entire migration or deployment. FR and EN editions use separate data workspaces and share licensing rights on the authorised machine.

Security, user roles and mobility record backups.

Authentication, roles, sessions, request protections, logging and backups are implemented. Institutional Admin, Delegated Admin, Manager, Read-only and Student roles have distinct scopes. Archives, licensing and restoration are owner-only.

The client reverse proxy provides HTTPS. Business backup ZIP files are not encrypted by the application: the client must protect and encrypt off-device storage. No permanent vendor access; remote assistance requires explicit, temporary and revocable authorisation.

Institutional deployment on Windows Server / cloud.

Windows server → central database → domain → DNS → HTTPS proxy → storage → configured email if needed → Admin accounts → invitations → backups → updates.

The kit includes configuration examples and a guide explaining what to do, why, expected results and common issues. Architecture: one instance, one process/worker, SQLite on the server’s local disk. No high availability, cluster or unlimited connection capacity is promised. Do not place the live database on SMB/NFS.

Watch MobiliaDesk: from student records to documents.

Narrated presentation with fictional data. Institutional sequences show functions tested in an acceptance environment; they do not establish qualified public hosting.

A practical International Office example.

Fictional Horizon Institute prepares Lina’s semester in Valencia. In local mode, the Manager completes the record, reviews evidence and prepares the pre-departure certificate. After the stay, staff check the return and grades before producing final documents. In an accepted institutional deployment, Lina uploads her authorised evidence herself; staff retain validation control.

MobiliaDesk pricing: compare the three offers.

Three offers, one-time purchase. Prices exclude applicable taxes shown at checkout. Select your FR or EN edition before ordering.

Your digital delivery

One complete ZIP matching your offer and language: Local application or server distribution, PDF/HTML guides, CSV/XLSX import templates, activation procedure, checklist, offer terms and video presentation. Premium adds the preparation questionnaire and assistance scope. A signed licence is issued separately after the purchase and activation request are verified.

Clear terms

Corrective product updates for 12 months. Later maintenance is optional and priced separately. Your acquired version remains usable. Hosting, domain, server administration, storage and third-party services are paid and managed by the client. No permanent support, unlimited concurrent users, EWP integration or bespoke development is implicitly included.

Start Local, upgrade to Institutional

For the same organisation, the €499 already paid is credited: €991 excluding tax additional payment. The Local licence is replaced by the Institutional licence. Follow the backup/restore migration guide, activate the target server and verify the records.

FAQ: licences, Erasmus+ tracking and student portals.

Complete your workflow with the DocPilotIA range.

MobiliaDesk tracks mobility; GrantHelm covers KA131 grants, AccordPilot agreements, CardLoom Studio cards, and ConsortiaDesk European projects. Products are separate; automatic synchronisation is not promised.

GrantHelm · AccordPilot · CardLoom Studio · ConsortiaDesk